General Meeting
Meeting Minutes
Thursday December 12th, 2013
Central Memorial Recreation Centre
Attendants: Ben B., Christina B., Elisabeth B., Rebecca D.(Stinson Community Development Worker), Katherine D., Diane G., Kyle K.(Guest Speaker – Horizon’s Utilities), Ken C.(City Staff – Public Arts), Ralph M., Brenda M., Devon M., Erika M., Fahmina S., Mia R.(Neighbourhood Project Evaluation Staff), T.J. L.
- 1. Welcome
- Elisabeth welcomed all to the meeting and asked for review of the agenda. No items were added to the agenda
- 2. Guest Speaker: Kyle Kilby – Home Assistance Program, Horizon Utilities
- Handouts were provided to all attendants with information about the program
- Kyle presented a brief overview about the program, key notes about the program include:
- The aim of the program is energy saving
- Eligible participants receive a free home assessment of appliances, heating, water to identify ways to save energy
- In some cases there are free replacements offered, such as new fridge
- To qualify, must be within particular income level, an application must be filled out-most residents in social housing qualify. Also, for property managers
- Phone number for follow up 1-877-834-8533
- 3. Secretary – Review of Minutes
- 2 revisions were suggested for November’s minutes
- A motion was made to accept the minutes, pending revisions
- Motion was moved by Christina, Seconded by Ralph
- ACTION: ERIKA TO REVISE NOVEMBER MEETING MINUTES
- 4. Mural Update – Ken Coit
- Call for artists for Stinson mural project is ready to be disseminated
- Planning to post before Christmas, deadline for submissions will be Feb 2nd
- A public information session will be held before approval of the artist’s submission
- Will be offering $17,000 for the mural artist; funds from City and Hamilton Conservatory for the Arts
- Will be meeting with CPR committee in the new year to discuss criteria for selecting the artist
- ACTION: UPDATES TO BE PROVIDED AS REQUIRED
- Liuna Gala Information and Tickets – Rebecca Doll
- At the end of January an event is being held to engage corporations and organizations with the community & Neighbourhood Action Plan projects
- Each neighbourhood is invited to attend and create a display, to be an ambassador of the community
- 6 tickets are available to Stinson community. A list of the names will need to be submitted to Rebecca.
- Group agreed to a process for determining distribution of tickets. At January meeting, residents will be asked to express their interest to go to the event
- A suggestion was made to form a small group to work on the display
- Rebecca also updated that for the January meeting, Sarah Glen offered to come and speak to the group about the Leadership Institute
- 6. Treasurer’s report
- Monthly Report: $12 deposited; $10 Credited (bank fee)
- Annual Treasurer’s Report was presented; reviewed by meeting attendants
- Report feedback was to clarify the duplication of cheque number 29 (one s/be cheque number 35), as well as adjusting formatting of charts
- Motion put forward by Diane G, Seconded by Brenda M.
i. to hire impartial accountant to review all statements and documents from SCA past fiscal year,
ii. Accountant to prepare an annual report and
iii. develop a template for use by incoming and future treasurers.
iv. Training and guidance about the template will be provided to the treasurer.
v. Transitioning president will hire the accountant, ensure that all documents are transferred to the accountant and complete this process in 2 months and within a budget of $400
- A vote was made to move the motion; 8 voted in favour
- ACTION: Elisabeth will begin the process to source the accountant
- 7. Committee/SCA Other Business Updates
- CPR Committee (Civic Square, Carter Park, Recreation Centre)
- Held Community Consultation for Carter Park Redevelopment-overall feedback was positive, Elisabeth will send out feedback once she receives feedback forms and synopsis from City staff
- History Committee
- Elisabeth updated that council ratified request to have Cathedral High School designated as Cultural/Heritage value; designation will be under Ontario Heritage Act
- SCA Not For Profit (NFP) Status
- Ralph shared that SCA’s status as a Not For Profit has been cancelled
- Status can be reinstated-cost will be about $300
- ACTION: Ralph agreed to present a list of pros and cons regarding NFP status at January meeting to aid the SCA’s decision to become a NFP
- No progress with website
- 8. President’s Update
- A brief statement was read aloud on behalf of the incoming acclaimed President for SCA 2014 was shared:
- “Due to circumstances beyond my control I have chosen not to go forward as President in 2014. I look forward to volunteering as a resident and member of the SCA.”
- The statement notified that the President has withdrawn
- January 2014 SCA General meeting will include election of a new president
- ACTION: ELISABETH TO POST RESIGNATION NOTICE VIA EMAIL TO SCA MEMBERSHIP
- The update will be emailed out to members
- A speaker has been arranged for the SCA Feb 15th meeting regarding the City’s Mobility Plan. Will be an opportunity to discuss how Stinson can fit within the plan
- Currently, the plan is on display, located at Central library
- 9. SCA Constitution
- Elisabeth updated that the group is ½ way through the revision of the constitution
- Will be present in January and send out for SCA to review, bring feedback and recommendations to Feb meeting
- Question was raised about the ability to join the Constitution Committee
- Points raised included that the group was task specific, on a timeline and should not add new members at this time. Members suggested that there were opportunities to join prior to starting the committee.
- Counter points were that there shouldn’t be limitations or restrictions to when residents would like to be engaged with community committees
- ACTION: Proposal made and accepted that all committee meetings will be advertised in conjunction with other SCA meetings in order for residents to attend any meeting of their choice